Childcare Site Administrator  
Huber Heights, OH
Position Summary:  
Responsible for the planning, development and implementation of all activities. The Site Administrator is responsible for ensuring the children’s social, physical, spiritual and mental development in the program, as well as keeping safety and the well being of the children as a first priority.

  • Must be at least 18 years of age and possess high school diploma or GED.  Associates degree in Early Childhood Education from an accredited college or university required. 
  • Must be able to obtain a Child Development Associate Credential (CDA) or equivalent as determined by the YMCA Childcare Branch.
  • CPR/AED, First Aid, and Oxygen required within first 60 days of employment and kept current.
  • Minimum of 2 years’ experience of working with children demonstrating the ability to motivate and supervise staff. Planning and program development skills are helpful.  
  • 1 year minimum of office administration and customer service required.
  • 1 year minimum of supervisory experience is strongly preferred.
  • Must hold a valid driver’s license, insurable driver’s record according to the YMCA’s insurance carriers, and have reliable transportation to travel for business meetings, training events, YMCA site visits, vendors and suppliers, etc.
  • Computer skills needed, particularly with Microsoft Office and email applications.
At the YMCA, We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.  
Essential Functions:  
  • Spends time on ratio as the teacher/activity leader.
  • Assists in the planning, designing, evaluation and implementation of all aspects of the child care programs in accordance with YMCA of the USA and YMCA of Greater Dayton guidelines.
  • Operates program within budget guidelines.
  • Responsible for all aspects of program development, quality and safety.
  • Maintains required enrollment numbers.
  • Administers the program in accordance with Ohio Department of Job and Family Services (ODJFS) guidelines.
  • Cooperates with ODJFS staff for required reports and inspections; responds to inspection requests within required timeframes.
  • Completes annual inspections within required timeframe with fire department, Department of Health, etc. as required.
  • Maintains appropriate adult/child ratio.
  • Leads site classroom and fills in other classrooms when needed.
  • Maintains a clean and sanitary environment and meets all state and local licensing requirements.
  • Inspects equipment within the building for safety hazards, damage or wear.
  • Communicates any suggestions to direct supervisor to improve the site operations.
  • Monitors and assists in maintaining the cleanliness of the program area.
  • Monitors and trains evaluates appropriate staff.
  • Assists director in filling staff vacancies in accordance with Association guidelines.
  • Ensures staff members maintain required trainings.
  • Holds effective staff meetings.
  • Maintains accurate records for child care programs, facility, and staff.
  • Establishes procedures for scheduling and finding substitutes.
  • Communicates to Child Care/Program Director any concerns or incidents that may need follow-up.
  • Builds relationships with members, program participants and community partners.
  • Remains visible to participants when on duty.
  • Increases program participant awareness of healthy lifestyle factors.
  • Actively recruits, trains, and engages groups of volunteers.
  • Participates on program task teams and child care committees of the Association.
  • Attends parent events/family programs.
  • Remains familiar with National Association for the Education of Young Children (NAEYC) accreditation requirements and develops an ongoing plan and time frame for acquisition and maintenance of NAEYC accreditation.
  • Remains familiar with National After School Association (NAA) accreditation requirements and develops an ongoing plan and time frame for acquisition and maintenance of NAA accreditation.
  • Maintains appropriate records for Child and Adult Care Food Program (CACFP) program.
  • Supervises staff to ensure proper completion of CACFP paperwork.
  • Maintains records and reports for all grant programs.
  • Promotes programs by development and distribution of marketing materials in compliance with Association standards.
  • Possesses the ability and appropriate safe driving record to drive a vehicle, safely transporting up to 14 children.
  • Required to work summer months/Day Camp.
  • Protects confidential information regarding program participants, families and staff members.